Official Document Writing and Compliance Review
Official documents in government and enterprise organizations have strict formatting standards and content compliance requirements. This case shows how to use LanMate to draft official documents, format them to national standards, and detect sensitive expressions — reducing repeated revisions.
Skills Used
Pain Points
- Non-standard formatting: missing document numbers, headers, or signatures, or placed incorrectly
- AI-generated content has “AI traces” and an insufficiently formal tone
- Sensitive-word risks: absolute claims and politically sensitive expressions not screened
- Repeated revisions: content, then format, then compliance — a fragmented process
Recommended Workflow
| Step |
What LanMate Does |
What You Need to Confirm |
| 1 |
Determine the document type (notice / report / request / reply / letter / minutes) and audience |
Document type, issuing authority, primary recipient |
| 2 |
Generate a draft in official document format with automatic layout (header, document number, body, footer) |
Title, document number, body structure |
| 3 |
Run compliance review and output a risk report (matched terms, positions, risk levels, replacement suggestions) |
Whether matched terms need replacing |
| 4 |
Revise based on the review results and output the Word official document |
Whether it’s ready for submission to approval |
Prompt Examples
Draft a Training Notice
Help me draft a training notice.
Issuing authority: General Office
Primary recipient: All departments
Document type: Notice
Key content points:
- Training topic: Information security awareness training
- Time: August 15, 2026, 14:00-16:00
- Location: Third-floor multi-function hall
- Participants: All employees
- Requirements: Arrive 10 minutes early to sign in; mute phones during training
Format according to the "Party and Government Official Document Format" standard and output a Word document.
Please format the following content according to the GB/T 9704-2012 official document standard:
- Document type: Report
- Issuing authority: Information Technology Division
- Document number: XJ [2026] No. 12
- Title: Report on the Progress of Informatization Construction in the First Half of the Year
- Primary recipient: Bureau leadership
- Body: (paste your content here)
Generate the complete official document structure: header, divider line, title, body, attachment notes, signature, date, and footer.
Compliance Review
Please run a full-text compliance review on this official document, checking the following:
1. Advertising law prohibited terms (absolute claims, false promises, medical restricted terms)
2. Politically sensitive expressions
3. Common sensitive words
Output a risk report containing: matched terms, surrounding context, risk level (high / medium / low), and replacement suggestions.
Acceptance Criteria
- Format complies with GB/T 9704-2012: header, document number, title, body, signature, date, and footer are all complete
- No high-risk sensitive words (politically sensitive expressions or absolute claims)
- Tone is formal and concise, with no obvious AI traces
- Outputs a Word document ready to enter the approval process
Common Mistakes
| Common Mistake |
Why It Happens |
Better Practice |
| Generating without specifying the document type |
The model defaults to generic text |
Specify the document type (notice / report / request / letter / minutes) — different types have different formats |
| Using AI-generated text directly without compliance review |
Assuming AI-generated content won’t have issues |
Always run a compliance review after generating — especially for policy-related text |
| Ignoring the document number and signature |
Focusing on content and overlooking format elements |
State the issuing authority and document number explicitly in the instruction |
| Requesting generation + formatting + review all at once |
The process is too complex and error-prone |
Execute step by step: generate content first, then format, then review |